Wilson County, TN Property Records: Search Deeds, Owners, Tax Records, and Maps

Wilson County’s property market is moderately competitive, with homes selling for 1.13% below list price. Active listings have risen to about 930, and properties spend a median of 50 days on the market. Single-family detached homes dominate the market, with significant concentrations in Mt. Juliet and Lebanon.

If you seek information about any property in the county, you may find such records at one of three county offices. The Register of Deeds provides copies of deeds, deeds of trust, and plats. The Property Assessor is responsible for valuing every parcel. The County Trustee maintains property tax records.

Recent records reveal the underlying factors influencing the local real estate market, with a median home value of $329,600 and median rent of $1,196, alongside a median household income of $74,346.5 and a median real estate tax rate of 0.48 as a percentage of the property's assessed value.

How to Look Up Wilson County Property Records

Wilson County offers access to property records through several official databases. See the table below for more information about the property-record databases used in the county.

Who Keeps Wilson County Property Records

Property records in Tennessee are managed by county offices and are open to the public under the state's Public Records Act. You can contact the following Wilson County offices for access to property records:

• The Wilson County Register of Deeds maintains legal documents that affect property ownership and transfer. These include deeds, deeds of trust, plats, liens, and releases.

• The Wilson County Property Assessor maintains assessment and valuation records for all parcels.

• The Wilson County Trustee maintains property tax records in the county. It is also responsible for collecting property taxes across the county, except for properties located within the Cities of Mt. Juliet and Lebanon.

How to Search Wilson County Property Records Online

Before searching Wilson County property records online, it is important to note that these records are distributed across multiple databases. Consequently, a thorough search may involve visiting two or three official record websites:

1. Start at the Tennessee Property Viewer. Wilson County Assessor's Office offers access to certain property records such as property location, owner's name, parcel number, and lot dimensions through this system.
2. After that, go to the Wilson Deeds Portal to confirm deeds linked to the property owner's name. You can search records by grantor/grantee name, assessor parcel number, and recorded book page.
3. Check details of the current owner on the most recent deed. Then work backward through earlier deeds, checking that each grantor matches the grantee on the deed before it.
4. Then, confirm the property's tax status using the county's tax payment portal.

Register of Deeds: Deeds, Deeds of Trust, and Plats

The Register of Deeds Office is responsible for indexing and recording documents that affect real property, including but not limited to deeds, powers of attorney, mortgages, liens, contracts, and plats. Once recorded, these documents become permanent public records available for inspection and copying. You can find recorded documents on the Wilson deeds portal.

Property Assessor: Ownership, Values, and Parcel Data

The Wilson County Assessor's Office is responsible for appraising every parcel in the county. Under state law, the office is required to conduct reappraisals every four years. This process allows the office to adjust property values so that all parcels in the county are appraised at market value.

The office also creates and maintains an individual property record card on every parcel of property in the county. These records are updated weekly on the State of Tennessee property assessment data. Property owners and interested parties can retrieve records online or in person at the Assessor's Office in Lebanon.

County Trustee: Tax Bills and Payments

The Wilson County Trustee is responsible for the collection of property taxes in the county. Tax notices are mailed in mid-October to the property address. The tax year is a calendar year beginning January 1 through December 31. Taxes can be paid without interest from mid-October through the last day of February of the following year. After March 1, county taxes become delinquent and start to accrue interest at a rate of 1.5% per month.

Property Tax in Wilson County: Classification, Exemptions, and Appeals

There is no state property tax in Tennessee. Counties and cities are the only entities that collect property tax revenue.

How the bill is figured

In Tennessee, homes and farms are taxed on 25% of their value, while businesses are taxed on 40%. To find a property's assessed value, multiply the appraised value by the applicable percentage. In Wilson County, property taxes are calculated by dividing a property's assessed value by 100 and multiplying the result by the tax rate set annually by the County's Board of Commissioners.

Exemptions and relief

Appealing your value

If a property owner disputes the valuation, they may either contact the Assessor’s Office or submit a petition to the County Board of Equalization. If you’re still not satisfied after meeting with the County Board, you can appeal to the State Board of Equalization.

GIS Maps and Parcel Viewer

Wilson County’s Property Search allows you to view property parcel data, check local school districts, and find voting polling locations. If the data you seek extend beyond county boundaries, you may use the TNMap assessment portal.

Foreclosure and Tax Sales

Tennessee allows two kinds of foreclosure sales, and understanding both is important for property research.

Deed-of-trust foreclosure

The foreclosure process begins when a borrower fails to pay their mortgage. The trustee listed in the deed of trust may then sell the property at a public auction. This is generally faster than going through the courts.

Delinquent-tax sale

If a property owner does not pay their taxes, the County Trustee can take the case to Chancery Court to get approval for foreclosure. Once the court gives judgment, the Clerk & Master sells the property.

Costs to Access Property Records

Searching the online index is free. Fees apply when you need a copy or are recording a new document.

The recordation taxes are set by T.C.A. 67-4-409 and collected by the Register at recording. Confirm the current fee schedule with the Register of Deeds before filing.

How to Record a Document

Tennessee law governs the form of any instrument that conveys an interest in real property. There is a four-step process:

1. Confirm the document meets Tennessee format rules: original signatures, a notary acknowledgment, a proper legal description, a preparer statement, and the required margins for recording.
2. State the value under oath on the face of the deed, as Tennessee requires. The Register uses that sworn value to calculate the realty transfer tax.
3. Submit to the Register of Deeds in-person, by mail, or through an approved e-recording vendor. Pay the recording fee and the recordation taxes due.
4. Once recorded, the original is returned to the filer, and the document image posts to the online index within a short processing window.

FAQs

Key Contacts and Official Portals